In today’s hasty business landscape, optimizing efficiency and reducing costs are top of mind for organizations of all sizes. One area where businesses often overspend and underutilize resources is in their print environments. This is where Managed Print Solutions come into play, revolutionizing the way companies manage their printing needs. 
In today’s blog, we’ll delve into the world of print management systems, shedding light on what they are and, more importantly, how they can significantly benefit your business – from providing cost savings and enhanced productivity to increased environmental sustainability.
Join us as we explore this critical aspect of modern business management and unlock the potential for enhanced productivity and profitability within your organization.
According to the management consulting company Gartner, managed print services (MPS) are print infrastructure services offered by an external provider, like JBM Office Systems, to optimize or manage a company’s document output.
The main components provided are a needs assessment of a current printer fleet with Total Cost of Ownership and selective or general replacement of hardware and the service parts and supplies needed to operate the new and/or existing hardware. The external provider also tracks how the devices are being used, the problems that arise and the user’s satisfaction.
Print management systems also include user training and change management to support your employees throughout the transition.
As printing remains a vital function for businesses, it is important to ensure that these devices are working for your company, not against it.
The following printing statistics highlight the importance of monitoring your print expenses and the advantages of managing your printers with MPS.
The silver lining in all of this? MPS agreements can reduce operating costs by up to 30 percent by placing the onus on a managed print provider. Here’s an overview of how an MPS is implemented:
All program equipment is remotely monitored through managed print software. This software is capable of tracking multiple printing components, including users, supply usage and the details related to each print job. It’s also able to detect when a device is experiencing technical issues and will automatically notify the provider.
Managed print services provide countless benefits for businesses that extend well beyond streamlining print environments. Consider the following advantages below:
IT departments often bear the brunt of the burden when it comes to managing a company’s print infrastructure. However, with managed print solutions, a world of IT benefits unfolds. One of the most significant advantages is minimized downtime and scheduled maintenance.
When you partner with an MPS provider, like JBM, printer repair no longer becomes a hassle, as it’s covered under your service agreement. This comprehensive support includes a range of services, from responsive help desk support and remote assistance to on-site technical work, all accessible through a single point of contact, be it a phone number, email, or a customer web portal.
The best part? You won’t find unexpected increases in your invoices due to repair costs. With service and maintenance included, you can count on quick and efficient resolutions for any printer-related issues, ensuring that your machines spend minimal time offline. This reduction in downtime translates to more time spent working, increasing your productivity, and ultimately contributing to a healthier bottom line.
Should the need for printer replacement or prolonged repairs arise, JBM offers service loaners, keeping you in business even when your devices are temporarily out of service.
Administrative staff can find themselves juggling multiple tasks in a complex imaging environment, from managing a variety of devices and toner supplies to handling billing and stock maintenance. However, with managed print solutions, their workload becomes significantly condensed.
The reduction in the number of devices and models in your print fleet streamlines the management of your imaging infrastructure, making it far less complex. This simplification extends to your toner supply as well. You can say goodbye to the headache of manually ordering and managing toner. Instead, toner shipments are automated based on your actual usage, ensuring that you have the supplies you need when you need them.
The billing process also becomes more transparent and straightforward. Instead of a slew of invoices, you’ll receive just one quarterly bill clearly detailing your usage. This consolidation of billing not only eases the administrative workload but also enhances your financial oversight.
Together this contributes to a more efficient, cost-effective, and hassle-free administrative experience, allowing your staff to focus on more strategic and value-added tasks that contribute to the overall success of your organization.
If your organization has over five devices, our MPS consultants and service technicians will visit your office to assess your fleet and provide device relocations to enhance your workflow. Our experts may also recommend new technology to provide optimal print efficiency.
It’s important to remember that fleet optimization is not a one-time event, it evolves along with your business. To ensure print infrastructure remains efficient, you can expect quarterly or semi-annual reviews.
With managed print systems, overall costs are based on usage/volume, which allows companies to forecast expenses accurately.
In the realm of Managed Print Solutions (MPS), PaperCut MF stands out for its commitment to not just efficient printing but also robust security measures and cost management strategies.
The latest release of PaperCut MF introduces a plethora of enhancements, particularly focusing on security, authentication, and cost control. PaperCut MF works with all major brands of printers and multi-function products.
PaperCut MF prioritizes the protection of sensitive information in the digital workplace. The newest release incorporates advanced security features to ensure the confidentiality and integrity of your print environment. Key security highlights include:
PaperCut MF empowers organizations to implement intelligent print rules, enabling significant cost reductions without compromising productivity. The newest release introduces features that enhance cost-saving strategies:
PaperCut MF's latest release caters to the diverse needs of businesses by offering robust cost recovery mechanisms. Whether you're a professional looking to allocate expenses or a department seeking budget transparency, PaperCut MF provides solutions:
In summary, the newest release of PaperCut MF elevates the standards of security, authentication, and cost management within Managed Print Solution environments. With these advanced features, organizations can confidently embrace a secure, cost-effective, and efficient print environment.
As a multi-brand dealer, JBM has the luxury of choosing the absolute best products with the best overall value that we can offer our customers within a custom-managed print program. This collection includes products from market leaders Ricoh, Lexmark and Toshiba. As pioneers in the imaging industry, these JBM partners engineer the very best printers and MFP’s available worldwide and are serviced by the best locally trained service technicians at JBM!
Product placement is determined after JBM conducts a thorough needs assessment and TCO, along with consultation with end users regarding specific application requirements. For these reasons, we can offer either a one-brand solution or a mixed fleet alternative. Products almost always include both stand-alone printers and multi-function products to support copying, faxing, scanning and more advanced workflows.
JBM can also include a mix of black & white only along with full-colour printing in both A4 format (letter and legal size) and A3 format which accommodates 11” x 17” and larger paper sizes. Wide format printers (plotters) are also available along with higher-end production devices.
PaperCut MF software is an option for clients with more specific needs.
Our printing solutions redefine the landscape of document management. By seamlessly incorporating the latest in digital and mobile technology, coupled with the robust capabilities of RICOH Intelligent Support, these solutions empower you to stay at the forefront of competition both now and in the future. These features include:
RICOH Smart Integration is a game-changer in the realm of office technology. This innovative solution empowers customers to seamlessly integrate their Ricoh office devices with popular cloud services, transforming scanned documents into readily accessible and shareable data.
What sets RICOH Smart Integration apart is its subscription-based business model. This approach ensures customers have swift access to the latest app versions without the burden of upfront costs. Tailored to small and medium businesses, this approach ensures that organizations can efficiently adapt to evolving technological needs without breaking the bank.
Security remains a primary concern in the digital workplace and these intelligent devices meet these anxieties head-on. You can focus on your business, knowing your data is safe with the following features:
Choosing MPS solutions is not just a savvy business move; it’s also an environmentally sound choice.
By opting for managed print services, you’re not only streamlining your printing processes but also minimizing your carbon footprint. The advanced technologies implemented into MPS solutions ensure that your printing operations are as efficient as possible, reducing the overall environmental impact.
Our MPS offerings represent our ongoing commitment to minimizing the environmental impact of our devices and workflows via these features:
Jump into the future of printing with JBM’s Managed Print Solutions (MPS), where cutting-edge technology is just the beginning. Uncover a trove of value-added benefits meticulously designed to enhance your operational efficiency.
JBM’s Enhanced Service Program (ESP) takes it up a notch, strategically boosting staff productivity, slashing carrying costs and minimizing downtimes – all seamlessly integrated into your investment at no extra cost.
Immerse yourself in the user-friendly e-info web-based customer portal flawlessly integrated into our ERP software. Couple that with a secure monitoring service and you’ve got a winning combination that takes your print management to new heights.
Choose JBM for a holistic approach to MPS and unlock the full potential of your printing experience. Connect with us today and experience the synergy of cutting-edge managed print solutions and the unparalleled benefits of ESP.
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